PRIVACY POLICY
Effective Date: February 3, 2026
Organization Name: Empowering Quests and Uplifting Inspirational Pursuits {aka EQUIP]
Website: equipyouth.org
Contact Email: equipyouthdreams@gmail.com
EQUIP is a U.S.-based youth sports charity committed to protecting the privacy and safety of the children, families, volunteers, and supporters we serve. This Privacy Policy explains how we collect, use, disclose, and safeguard information through our website, sports programs, and fundraising activities.
1. Information We Collect
A. Information from Parents/Guardians
When enrolling a child in our program, including camps, clinics, training sessions, or events, we may collect:
-Parent/guardian name, email, phone number, and address
-Child's name and date of birth
-Medical details, allergies, or accessibility needs (only when necessary for safety)
-Emergency contact information
-Signed waivers and consent forms
B. Volunteer Information
For volunteers, coaches, and mentors, we may collect:
-Contact details
-Application information and relevant experience
-Background check information where required by law or policy
C. Donor Information
When you donate, register for a fundraiser, or make a purchase supporting our programs, we may collect:
-Name and contact information
-Donation amount and history
-Payment details (processed securely by third-party providers)
We do not store full credit card numbers on our own servers.
D. Information Collected Automatically
When you visit our website, we may automatically collect:
-IP address
-Browser type and device information
-Pages visited and time spent on the site
-Referring website
-Cookies and similar technologies (see Section 6)
2. Children's Privacy (COPPA Compliance)
We comply with the Children's Online Privacy Protection Act (COPPA).
-We do not knowingly collect personal information directly from children under 13 without verifiable parental consent.
-All child participant information must be provided by a parent or legal guardian.
-Children's data is used only for participation, communication, and safety purposes.
-We do not sell children's personal information or use it for behavioral advertising.
Parents or guardians may review, update, or request deletion of their child's information at any time (see Section 9).
3. How We Use Information
We use personal information to:
-Register participants for our program, camps, clinics, and events
-Send schedules, program updates, and safety notifications
-Address medical or accessibility needs during activities
-Process donations and send tax receipts
-Screen volunteers when required
-Improve our website and outreach
-Share program stories, testimonials, and media (with proper consent)
4. Photos, Videos, and Media
We may take photos or videos during programs and events.
-We obtain parent/guardian consent before using images of minors for promotional, educational, or fundraising purposes.
-Media may appear on our website, social media, newsletters, or printed materials.
-Consent may be withdrawn at any time by contacting us.
5. How We Share Information
We do not sell personal information.
We may share information only when necessary with:
-Staff, coaches, and volunteers who need it for participant safety
-Medical personnel in the event of an emergency
-Service providers that help us operate, such as:
-Registration or form platforms
-Email communication tools
-Payment processors and fundraising platforms (such as Givebutter, Stripe, PayPal, or similar services)
-Background screening providers
-Law enforcement or authorities when required by law or to protect a child's safety
These providers are expected to safeguard personal information and use it only for the services they provide to us.
6. Cookies and Tracking Technologies
Our website may use cookies and similar tools to:
-Ensure the website functions properly
-Understand how visitors use our site
-Improve user experience
You can adjust your browser settings to refuse cookies, though some features of the site may not work as intended.
7. Data Security
We use reasonable administrative, technical, and physical safeguards to protect personal information. Access is limited to authorized individuals who require it for legitimate organizational purposes.
While we work hard to protect your data, no system can be guaranteed to be completely secure.
8. Data Retention
We retain personal information only as long as necessary for:
-Program participation and safety
-Legal, tax, insurance, and record-keeping obligations
-Donor and financial record requirements
When information is no longer needed, we securely delete or anonymize it.
9. Parental Rights
Parents and legal guardians have the right to:
-Review the personal information we hold about their child
-Request corrections
-Withdraw consent for certain uses
-Request deletion of their child's information, unless we are required to keep it for legal reasons
To make a request, contact us at equipyouthdreams@gmail.com. We may need to verify your identity before processing requests.
10. Third-Party Websites
Our website or emails may contain links to third-party websites, including fundraising or payment platforms. We are not responsible for the privacy practices of those external sites.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised Effective Date. Continued use of our website means you accept the updated policy.
12. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact:
EQUIP
Email: equipyouthdreams@gmail.com